When you start PowerPoint, it greets you with a screen that’s so cluttered with stuff that you’re soon ready to consider newsprint and markers as a viable alternative for your presentations. The center of the screen is mercifully blank, but the top part of the screen is chock-full of little icons and buttons and doohickies. What is all that stuff?
✓ The Ribbon: Across the top of the screen, just below the Microsoft PowerPoint title, is PowerPoint’s main user-interface gadget, called the
Ribbon. If you’ve worked with earlier versions of PowerPoint, you were probably expecting to see a menu followed by one or more toolbars
in this general vicinity. After meticulous research, Microsoft gurus decided that menus and toolbars are hard to use. So they replaced the menus and toolbars with the Ribbon, which combines the functions of both. The Ribbon takes some getting used to, but after you figure it out, it actually does become easier to use than the old menus and toolbars. The deepest and darkest secrets of PowerPoint are hidden on the Ribbon. Wear a helmet when exploring it.
Note that the exact appearance of the Ribbon varies a bit depending on the size of your monitor. On smaller monitors, PowerPoint may com-
press the Ribbon a bit by using smaller buttons and arranging them differently (for example, stacking them on top of one another instead of
placing them side by side).
Although PowerPoint 2010 has done away with the menus, the keyboard shortcuts (technically called accelerators) that were associated with the PowerPoint 2003 menu commands still work. However, instead of pressing Alt and the accelerator key at the same time, you press them sepa-
rately. For example, to call up the Open dialog box, press Alt, F, and O (for the old File➪Open command). And to insert clip art, press Alt, I, P,
and C (for the old Insert➪Picture➪Clip Art command).
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