Editing a text object

Text in a PowerPoint presentation is usually formatted with a bullet character at the beginning of each paragraph. The default bullet character depends on the theme you’ve applied to the slide. But if you don’t like the bullet provided by the theme, you can change it to just about any shape that you can imagine. The point to remember here is that the bullet character is a part of the paragraph format, and not a character that you have to type in your text.

Some word-processing software enables you to switch between Insert mode and Typeover mode by pressing the Insert key on the right side of your keyboard. In Insert mode, any characters that you type are inserted at the insertion point (the blinking vertical line that appears within the text). In Typeover mode, each character that you type replaces the character at the insertion point. However, PowerPoint always works in Insert mode, so any text that you type is inserted at the insertion point. Pressing Insert has no effect on the way text is typed.

You can move around within a text object by pressing the arrow keys or by using the mouse. You can also use the End and Home keys to take the insertion point to the start or end of the line that you’re on. Additionally, you can use the arrow keys in combination with the Ctrl key to move around even faster. For example, press the Ctrl key and the left- or right-arrow key to move left or right an entire word at a time.

You delete text by pressing the Delete or Backspace key. To delete from the insertion point to the start or end of a word, use the Ctrl key along with the Delete or Backspace key. If you first select a block of text, the Delete and Backspace keys delete the entire selection. (The next section, “Selecting Text,” has some tips for selecting text.)

 

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How to move from slide to slide?

The most common way to move in a PowerPoint presentation is to press the Page Down and Page Up keys:

 ✓ Page Down: Press Page Down to move forward to the next slide in your presentation.

✓ Page Up: Press Page Up to move backward to the preceding slide in your presentation. You can also use the vertical scroll bar on the right side of the window to navigate through your presentation:

✓ Double-headed arrows: You can move forward or backward through your presentation one slide at a time by clicking the double-headed
arrows at the bottom of the vertical scroll bar.

✓ Single-headed arrows: You can also scroll forward or backward through your presentation by clicking and holding the single-headed arrow at the top or bottom of the vertical scroll bar. (Note that if the zoom factor is set so that a single slide is visible in the presentation window, clicking
the single-headed arrows moves to the next or previous slide.)

✓ Scroll box: Another way to move quickly from slide to slide is by dragging the scroll bar up or down. When you drag the scroll bar, a little
tooltip pops up next to it to tell you which slide will be displayed if you stop dragging at that point.

 

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The right way to exit PowerPoint

Had enough excitement for one day? Use any of these techniques to shut down PowerPoint:

✓ Click the File tab to switch to Backstage View and then choose Exit from the menu.

✓ Click the X box at the top-right corner of the PowerPoint window.

✓ Press Alt+F4.

Bam! PowerPoint is history.

You should know a couple things about exiting PowerPoint (or any application):

 ✓ PowerPoint doesn’t let you abandon ship without first considering whether you want to save your work. If you’ve made changes to any
presentation files and haven’t saved them, PowerPoint offers to save the files for you. Lean over and plant a fat kiss right in the middle of your
monitor — PowerPoint just saved you your job.

 ✓ Never, never, never, ever, never turn off your computer while PowerPoint or any other program is running. Bad! Always exit PowerPoint and all other programs that are running before you turn off your computer.

See also:

Introducing PowerPoint Presentations

What in Sam Hill Is PowerPoint?

What’s in a PowerPoint 2010 slide?

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How to close a presentation?

Having finished and saved your presentation, you have come to the time to close it. Closing a presentation is kind of like gathering your papers, putting them neatly in a file folder, and returning the folder to its proper file drawer. The presentation disappears from your computer screen. Don’t worry: It’s tucked safely away on your hard drive where you can get to it later if you need to.

To close a file, click the Close button that appears at the top right of the PowerPoint window. Alternatively, you can click the File tab and then choose Close, or use the keyboard shortcut Ctrl+W. But clicking the Close button is the easiest way to close a file.

You don’t have to close a file before exiting PowerPoint. If you exit PowerPoint without closing a file, PowerPoint graciously closes the file for you. The only reason that you might want to close a file is that you want to work on a different file and you don’t want to keep both files open at the same time.

If you’ve made changes since the last time you saved the file, PowerPoint offers to save the changes for you. Click Save to save the file before closing or click Don’t Save to abandon any changes that you’ve made to the file.

If you close all the open PowerPoint presentations, you might discover that most of the PowerPoint commands have been rendered useless. (They are grayed on the menu.) Fear not. If you open a resentation or create a new one, the commands return to life.

See also:

How to add a new slide?

How to move from slide to slide?

How to edit text?

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Things to remember when you open a presentation file

After you save your presentation to your hard drive, you can retrieve it later when you want to make additional changes or to print it. As you might guess, PowerPoint gives you about 2,037 ways to accomplish the retrieval. Here are the three most common:
  ✓ Click the File tab to switch to Backstage View and then choose the Open command.
  ✓ Press Ctrl+O.
  ✓ Press Ctrl+F12.

All three retrieval methods pop up in the Open dialog box, which gives you a list of files to choose from. Click the file that you want and then click OK or press Enter.

The Open dialog box has controls that enable you to rummage through the various folders on your hard drive in search of your files. If you know how to open a file in any Windows application, you know how to do it in PowerPoint (because the Open dialog box is pretty much the same in any Windows program).

The fastest way to open a file from the Open dialog box is to double-click the file. This spares you from having to click the file once and then click OK. Double-clicking also exercises the fast-twitch muscles in your index finger.PowerPoint keeps track of the files you’ve recently opened and displays them on the File menu. To open a file that you recently opened, click the File tab, select Recent in Backstage View, and then inspect the list of files on the right side of the menu. If the file that you want is in the list, click it to open it.

See also:

What's on PowerPoint 2010's interface? Part1

What's on PowerPoint 2010's interface? Part2

How to start PowerPoint 2010

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4 tips you should remember when you save you files

When you save your files, it's easy to case problems like losing data or causing incompatible issues. Here are 4 tips for you to avoid these problems.

1 Put on your Thinking Cap when assigning a name to a new file. The file-name is how you can recognize the file later on, so pick a meaningful
name that suggests the file’s contents.

2 Don’t work on your file for hours at a time without saving it. I’ve learned the hard way to save my work every few minutes. After all, I live in
California, so I never know when a rolling blackout will hit my neighbor-hood. Get into the habit of saving every few minutes, especially after making a significant change to a presentation, such as adding a covey of new slides or making a gaggle of complicated formatting changes.

3 If you want to save a copy of the presentation you’re working on using a different filename, choose File➪Save As. Type a new name for the file and then click Save.

4 The File➪Save As command includes a Save As Type option that lets you change the file format your presentation file is saved in. The most important use of this option is to save your file as a PDF or XPS file. A PDF file is a widely used file format that lets any user display the contents of the file whether or not he or she owns a copy of the software used to create the file. PDF was developed and marketed by Adobe. XPS has a similar purpose, but was developed and marketed by Microsoft.

Ok, that's it. Keep these 4 tips in mind and save just the right file.

See also:

How to add a new slide?

How to move from slide to slide?

How to edit text?

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4 steps to display your presentation

When your masterpiece is ready, you can show it on the screen. Just follow these steps:
  
1.  Choose the Slide Show tab on the Ribbon and then click the From Beginning button in the Start Slide Show group (shown in the margin).
     There are several shortcuts to this command. You can also start the show by pressing F5 or by clicking the Slide Show button, located with the other view buttons in the lower-right corner of the screen.
 

2.  Behold the first slide.
    The slide fills the screen. Isn’t it pretty?
 

3.  Press Enter to advance to the next slide.
    You can keep pressing Enter to call up each slide in the presentation. If you don’t like the Enter key, you can use the spacebar instead.
    If you want to go back a slide, press Page Up.
 

4.  Press Esc when you’re done.
    You don’t have to wait until the last slide is shown. If you find a glaring mistake in a slide or if you just get bored, you can press Esc at any time to return to PowerPoint.

Ok, that's. Follow these 4 steps and display your first presentation to your friends and your colleague.

Passage reproduced from:http://powerpoint2010talk.blogspot.com/2011/02/4-steps-to-display-your-presentation.html

See also:

Creating a new presentation in PowerPoint 2010

Experience the backstage of PowerPoint 2010

The Ribbon of PowerPoint 2010

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